Thinking about resigning from your job? This guide explains how to resign professionally in Australia — including when to tell your manager, how long your notice period should be, how to handle counteroffers and what to include in your resignation letter. Learn how to leave on good terms and protect your professional reputation.
We all know how to job search. You polish your resume, scroll job ads and start applying. But what about everything that happens before and after that? The quiet part, planning your next move while you are still employed, managing the transition, and resigning without stress or guilt.
Leaving a job is a big moment. Done well, it shows integrity, protects your reputation and helps you walk away proud of how you handled it.
Before You Start Your Job Search
Before you dive into applications, take a few small steps to get organised. They will make the process smoother, protect your privacy and make your eventual resignation much easier.
Pre-Search Checklist: Get Set Before You Apply
| ITEM | What to do |
|---|---|
| Email Setup | Create a dedicated job search email such as firstname.job@gmail.com to keep recruiter contact separate and private. |
| Voicemail | Update your voicemail and keep it professional. Example: “Hi, it is [Your Name]. Best contact is text or email at [job email]. I will get back to you soon.” |
| Socials | If you use LinkedIn or social media, do not assume confidentiality. Avoid discussing your job search publicly or with workmates. Check privacy settings and keep posts neutral. |
| Contract | Review your employment contract or Award so you know your notice period and any conditions that affect your start date. |
| Handover | Start a simple list of tasks, files, logins and key contacts. It shows initiative and makes leaving easier later. |
| Confidentiality | Use personal devices and email for your search. Keep plans private until your resignation is final. |
Think about your reputation. Be respectful, be calm and do not burn bridges.
When It Is Time to Resign
Timing matters. Aim for a calm, midweek chat rather than a Friday afternoon. Have your letter ready to send straight after the conversation.
Keep it brief:
“Thanks for the opportunities here. I have accepted a new role that aligns with my next step. My last day will be [date]. I will make sure everything is handed over properly.”
That is enough. You are informing, not debating. Zip the lips and avoid long explanations.
Avoid the Office Gossip Loop – Resign without Drama
Once word spreads, people will be curious. Keep your tone positive and light. You do not need to justify your decision or discuss your reasons in detail. Your colleagues are staying, and positive energy is kind. The last thing you want is to be remembered as the negative influence on the way out.
Counteroffers: Think It Through
If your manager offers more money, flexibility or a new title to stay, pause before you respond. Ask yourself:
- Why was I ready to leave?
- Will this fix the reasons I wanted to move on?
- Is this a short term patch or genuine progress?
- Are they retaining me only until they can replace me?
- Will anything feel different six months from now?
If you do accept, ask for the changes in writing with clear milestones and a review date. If not, thank them and stick with your decision.
Finish Strong – Resign Professionally
- Wrap up tasks and projects neatly.
- Finalise your handover notes and walk your manager through them.
- Offer to brief your replacement or record quick how to notes.
- Keep your tone positive and professional.
Long Notice Periods
Some employers may be open to you finishing earlier if your handover is organised. Ask politely. Showing you have documented everything can make that conversation easier.
Take a Breather
If possible, take a few days or a long weekend before starting your new job. A short reset helps you start fresh.
FAQs: Quick Answers People Search For
How do I resign professionally?
Book a private meeting, state your decision clearly, confirm your final day, thank your employer and follow up with a short written letter. Keep your tone calm and positive.
How long is my notice period in Australia?
Check your employment contract or relevant Award. Many roles require one to four weeks, depending on tenure and seniority. For guidance, visit the Fair Work Ombudsman.
Can I shorten my notice period?
Sometimes. If your handover is thorough, some employers will agree to an earlier finish. If you have annual leave accrued, you may be able to use it. Ask your manager or HR and confirm in writing.
Should I tell colleagues why I am leaving?
Keep it simple and positive. You do not need to share details. Protect your reputation by avoiding negative conversations and office gossip.
What should be in a resignation letter?
Keep it brief. Confirm your resignation, your final day, and thank your employer. Offer to help with a smooth handover.
Need a resignation template? Copy this
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Role] at [Company].
As per my notice period, my final working day will be [Day, Date].
Thank you for the opportunity to work with the team. I appreciate the experience and support, and I will ensure a smooth handover before I finish.
Kind regards,
[Your Name]
[Personal email] | [Mobile]
Tip: Send this after you have spoken with your manager. Keep it short, polite and professional.
Final Thought
Resigning does not have to be awkward or stressful. Preparation, discretion and professionalism are what people remember, and they will carry your reputation forward long after you have left. Leave with confidence, kindness and care, and you will walk into your new role with a clean slate and your head held high.
If you’re planning your next move, you might also like our guide on how to talk about employment gaps confidently
